Friday, November 7, 2008

Time Consuming Office Meetings

Meetings can be very time consuming and disruptive to normal business operations. Set out below are a few pointers to running meaningful meetings:
  • Always prepare an agenda to be distributed before the meeting
  • Stick to the agenda
  • Adjourn the meeting if anyone is not prepared
  • Only invite people to the meeting who can contribute
  • Set a time limit for the meeting and monitor the time
  • Hand outs should be limited to 2 pages where possible
  • Presentations should not exceed 10 minutes as people have short attention spans.
  • Meetings should not exceed one to one and a half hours without a break
  • Give everyone a chance to contribute
  • Document decisions taken and follow up the implementation thereof
Greg Beykirch
Finance Manager

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