Time Consuming Office Meetings

Meetings can be very time consuming and disruptive to normal business operations. Set out below are a few pointers to running meaningful meetings:

• Always prepare an agenda to be distributed before the meeting
• Stick to the agenda
• Adjourn the meeting if anyone is not prepared
• Only invite people to the meeting who can contribute
• Set a time limit for the meeting and monitor the time
• Hand outs should be limited to 2 pages where possible
• Presentations should not exceed 10 minutes as people have short attention spans.
• Meetings should not exceed one to one and a half hours without a break
• Give everyone a chance to contribute
• Document decisions taken and follow up the implementation thereof

Greg Beykirch
Finance Manager

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